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Gate Pass

Supplier/ Visitor Section
供应/客户 部
Engineer Section
设计策划部
Admin Section IT
行政管理部IT
Engineer Reporting Section
策划汇报部

  Supplier/ Visitor Section:

•  Whenever supplier/visitor intents to visit HEI / TEPC / China State / GE / Hassyan Energy Site either for Office Visit or for Construction site, he/ she must place a request with Engineer. HEI / TEPC / China State / GE / Hassyan Energy Site

•   The Engineer will send a link of Visitor Gate Pass to Supplier/Visitor.

•  On receiving the link, Supplier/visitor needs to update all his/her details as per the attached format. He further needs to select the Whom you will Visit, Host Company Name and the purpose of

•   After filling all the details, Supplier needs to press Submit button.

•  On submitting the request, Engineer will receive the request form.

•  He will Approve/Reject the request.

•  On Rejection, Visitor will get an email notification that request is rejected by the Engineer.

•  On Approval, Visitor will get an approved form via email (samples attached below).

•  Visitor needs to bring 2 copies of the Approved form。

•  Sample Approved for Office Visit。

•  Sample Approved form for Construction Site。

•   Note: In Case of Construction Site Visit, Visitor needs to bring 2 copies of this form and visit Welcome Center to finalise the Induction Training and wait for further instruction from Training department.


  供应/客户部:

•  如果供应商/客户有意向参观 HEI / TEPC / China State / GE / Hassyan Energy Site 的办公地点或是建筑物,他/她务必要向策划部申请。

•  策划部会提供给供应商/客户一个访客入口的链接。

•  收到链接时,供应商/客户需要在附上的表格里更新他/她的所有个人信息。然后选择你要会面的人,招待的公司名称和参观目的。

•   访客填好所有信息表格后,需要按一下“提交”键。

•   提交申请时,策划部会收到申请表格。

•  策划部会批准/拒绝申请。

•   如果访客被拒绝,他将收到一封注明申请被拒的电子邮件。

•   如果被批准,访客会收到一封准入表的邮件(样本如下)。

•  访客需要准备2份准入表复印件。

•   建筑物参观准入表式样

•   注意:以建筑物参观的访客为例,他需要准备2份这样的表格复印件,穿过“迎宾中心”完成入门仪式然后等待来自培训部的进一步的指示。

 Engineer Section:

•  Whenever supplier/visitor requests Engineer to visit HEI / TEPC / China State / GE / Hassyan Energy Site either for Office Visit or for Construction site, the Engineer will browse https://www.echina-hei.com and click “Visitor Gate Pass” on menu bar of the Homepage. Engineer will get option to send link of the visitor form to the Supplier/Visitor. HEI / TEPC / China State / GE / Hassyan Energy Site .

•   In this section, Engineer must fill the Supplier/ Visitor’s e-mail ID and press “Send Link” button.

•   The link will be sent to Supplier/ Visitor’s Email ID.

•  Once Supplier/Visitor fills all the details in the form and submit the same, Engineer will receive an e-mail alert of Supplier/ contractor’s request.

•   Engineer must Approve/Reject the request submitted by Supplier/ Contractor.

•  On Rejection – Engineer must fill the reason of rejection.

•   On Approval – Engineer must select the 2nd Level approval and send request for second level approval.

•   On approval from 2nd Level Visitor Gate Pass requested form will get automated signature and stamp of approval and Email will be sent to Visitor.


 设计策划部

•   当供应商/客户 向策划部申请参观HEI / TEPC / China State / GE / Hassyan Energy Site 的办公地点或是建筑物时,策划部会通过网站 https://www.echina-hei.com 点击主页菜单栏的“访客入口”。然后选择发送访客链接表给供应商/客户。

•  在这部分,策划部必须填写供应商/客户的电子邮箱地址并且按“发送链接”键。

•  这个链接将会被发送到供应商/客户的邮箱

• 一旦供应商/客户填写了所有信息并提交此表格后,策划部会收到标明来自供应商/承包商的申请。

•   策划部务必会批准/拒绝来自供应商/承包商提交的申请。

•  如果拒绝,策划部务必会注明拒绝原因。

•   如果批准,策划部务必选择第二级批准并发送二级批准请求。

•   二级访客入口申请表获得批准时,签名和批准章会自动出现并以电子邮件形式发送给访客

 Admin Section IT:

•   The list of approved engineers is already updated in the “Whom you will visit” section of the request form.

•   In case this list needs to be updated, Authorized official can contact Admin to add/remove new Engineer name in Admin (Mr. Gu) portal. https://www.echina-hei.com/admin/login.php (Login credentials are with IT Manager)

Admin Section is divided in 4 sub-sections:

  • Visitor – This section enables Admin to access details of all approved Visitor Gate Pass.
  • Material – This section enables Admin to access details of all approved Material Gate Pass.
  • Add Engineer – This section enables Admin to Add/Remove Engineer that will reflect under “Whom you will visit section”
  • Reports – This section enables Admin to generate reports of Visitor and Material Gate Pass of required dates and can send to authorized email ID’s.


 行政管理部IT

•  获批准的策划部的请示单已经更新在申请表的“你将与谁会谈”部分。

•   为防止这个获批的请示单被更新,相关权威官员会联系行政管理人员添加/移除新的来自策划部的申请。https://www.echina-hei.com/admin/login.php (带有IT经理的注册证书 )

行政管理部有4个分部:

  • 访客-可以帮助行政管理人员直接获取到被批准访客的信息。
  • 材料物流-可以帮助行政管理人员直接获取到所有被批准的材料物流信息。
  • 添加策划者-可以帮助行政管理人员添加/移除在“你将与谁会谈部分”影射的策划者。
  • 汇报-可以帮助行政管理人员生成符合要求日期内的访客和材料物流报告并且发送到被授权的电子邮件地址

Engineer Reporting section

• Admin can generate reports from Admin portal for Visitor and Material Gate Pass of required dates and he can send the report to authorized email ID’s in an Excel format.


策划报告部

•   行政管理部门从其门户网生成的符合要求日期的访客和材料物流报告后,可以以Excel表格形式发送报告到被授权的电子邮件地址。