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Gate Pass

Supplier/ contractor Section
供应/承包商 部
Engineer Section
设计策划部
Admin Section IT
行政管理部IT
Engineer Reporting section
策划汇报部

Supplier/ contractor Section:

• After releasing the PO, when supplier wants to deliver material to Hassyan Project site, they need to apply for gate pass before the transport of material.

• Supplier/Contractor will place request to Engineer.

• The Engineer will send a link of Material Gate Pass to Supplier/ Contractor.

• On receiving the link, Supplier needs to update all his/her details as per the attached format.

• Note: In case you opt to upload file under “Vehicles File Upload” section “Vehicles INFO” section will automatically hide.

• Supplier/ Contractor further needs to select the Engineer name in the section “Name of Purchase Engineer”.


供应/承包商 部

• 发布订单后,当供应商想交付材料给 Hassyan,他们需要在发货前申请一个出入证。

• 供应/承包商要向策划部提交申请。

• 策划部会发送材料物流链接给供应/承包商。

• 收到链接时,供应商需要在附上的表格更新他/她的所有信息。

• 注意:假使你在“文件上传工具”栏选择上传文件,“信息工具”栏会自动隐藏。

• 供应/承包商 需要在“购买设计者的名字”一栏选择相关设计者的名字

2. Engineer Section

• Whenever supplier/contractor requests Engineer to visit HEI Site for delivery of material, the Engineer will browse https://www.echina-hei.com and click “Material Gate Pass” on menu bar of the Homepage.

• Engineer will get an option to send link of the Supplier Gate pass form to the Supplier/Contractor.

• In this section, Engineer must fill the Supplier/ Contractor’s e-mail ID and press “Send Link” button.

• The link will be sent to Supplier/ Contractor’s Email ID.

• Once Supplier/Contractor fills all the details in the form and submit the same, Engineer will receive an e-mail alert of Supplier/ contractor’s request.

.• Engineer must Approve/Reject the request submitted by Supplier/ Contractor.

• On approval Material Gate Pass request form will get automated signature and stamp of approval. Also, all attached documents will be water marked with the approval stamp


设计策划部

• 当供应/承包商为物流向策划人申请参观 HEI时,策划人员会 在https://www.echina-hei.com的主页菜单栏点击“材料入口”。

• 策划人员会发送给供应/承包商一个访客入口表格链接。

• 在这部分,策划人员务必填上 供应/承包商的电子邮件地址,并按“发送链接”键。

• 这个链接将会被发送到供应/承包商的电子邮件地址。

• 一旦供应/承包商填好所有的表格并提交信息,策划人员就会收到注明供应/承包商申请的电子邮件。

.• 策划人员务必批准/拒绝由供应/承包商提交的申请。

• 如果批准,材料物流申请表格将会被自动签名和盖章。而且,所有附上的文件都会被打上准入章的水印。

 Admin Section IT:

•   The list of approved engineers is already updated in the “Whom you will visit” section of the request form.

•   In case this list needs to be updated, Authorized official can contact Admin to add/remove new Engineer name in Admin portal. https://www.echina-hei.com/admin/login.php (Login credentials are with IT Manager)

Admin Section is divided in 4 sub-sections:

  • Visitor – This section enables Admin to access details of all approved Visitor Gate Pass.
  • Material – This section enables Admin to access details of all approved Material Gate Pass.
  • Add Engineer – This section enables Admin to Add/Remove Engineer that will reflect under “Whom you will visit section”
  • o Reports – This section enables Admin to generate reports of Visitor and Material Gate Pass of required dates and can send to authorized email ID’s.


 行政管理部IT

•   获批准的策划部的请示单已经更新在申请表的“你将与谁会谈”部分。

•   为防止这个获批的请示单被更新,相关权威官员会联系行政管理人员添加/移除新的来自策划部的申请。https://www.echina-hei.com/admin/login.php (带有IT经理的注册证书 )

行政管理部有4个分部:

  • 访客-可以帮助行政管理人员直接获取到被批准访客的信息。
  • 材料物流-可以帮助行政管理人员直接获取到所有被批准的材料物流信息。
  • 添加策划者-可以帮助行政管理人员添加/移除在“你将与谁会谈部分”影射的策划者。
  • 汇报-可以帮助行政管理人员生成符合要求日期内的访客和材料物流报告并且发送到被授权的电子邮件地址

Engineer Reporting section

• Admin can generate reports from Admin portal for Visitor and Material Gate Pass of required dates and he can send the report to authorized email ID’s in an Excel format.


策划报告部

•   • 行政管理部门从其门户网生成的符合要求日期的访客和材料物流报告后,可以以Excel表格形式发送报告到被授权的电子邮件地址。